Pilot Project Approach

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Contents

1 Methodology
2 Project Timing
3 Constraints
4 Planning Assumptions

Methodology

The project will use the following approach:.

Phase

Approach

Initiation

Phase 1 (Project Initiation)

Approval of the Project Brief will mark the completion of the Initiation Phase.

Planning

Phase 2 (Project Execution Plan & Project Planning)

Literacy Cycle Rollout Plan

Research Method and Plan

Network Infrastructure Plan

Cloud Solution Plan

Device Procurement and Management Plan

Funding Plan

Execution

Stage 3 (Execute)

All deliverables signed off

Closure

Stage 4 (Project Closure)

Evaluation Review

Project Timing

The below table outlines the high level planned completion dates for each phase of the project. As part of its planning, the project has developed an end to end schedule which incorporates the tasks and activities required to deliver its key milestones and deliverables. The table below provides a high level overview of key milestone/deliverable dates and estimated durations.

Workstream	Phase	Activity	Milestone	Timeframe
Professional Development	Research	Continue to carry out research Document research	Research documented and published	July 2011
	Literacy Cycle Deployment	Continue to work with lead teachers to develop literacy cycle within classrooms throughout the schools involved in the pilot	Documented on the Manaiakalani Blog	Continuously through until July 2011
Business Process	Capture business processes	Work closely with technical stream to assess requirement for documentation	Requirements documented	Continuously until July 2011
		Document business processes identified	Business processes documented
Devices	Requirements	Identify and document requirements	Device specification	Completed
	Identify device that meets requirements	Identify and test available devices	Device Selection	Completed August 2010
	Procure	Identify procurement partner	Procurement partner	September 2010
	Deploy devices	Develop deployment plan	Plan signed off	November 2010
		Carry out deployment	All devices deployed
	Develop device management plan	Develop business processes	Business processes documented	December 2010
	Implement business processes	Identify resources	Resources established	February 2011
		Train resources	Device management established
Cloud solution	Requirements	Requirements for the solution components Workshops with variety of stakeholders	Sign off	Completed
	Build	Developers convert requirements to new Google App for Education	Sign off Project Team	Completed
	Test/Demonstrate	Demonstration throughout Lead Teachers and involved schools	Sign off by Lead Teachers	Underway and completion by end September 2010
	Training	Develop training material	Sign off by project team	September 2010
	SMS Integration	Data integration with SMS-generated report data file for Assembly (Pt. England SMS) Potentially, automated extraction from the SMS Web-based interface Additional rules for provisioning and policy enforcement (focused on archiving and unenrollment	Sign off by project team	September 2010
	Parent Portal	Parent portal interface Cross-domain content migration on student move Additional rules fine-tuning	Sign off by project team	October 2010
WAN*	Project Initiation	Planning, Design, R&D	Plan/Design complete	2 months
		Proof of Concept	Prototype network infrastructure complete	2 months
	Network Build	Procurement	Equipment procured	1 month
		Configuration	Configuration complete	2 months
		Commissioning	Commissioning complete	2 months
		Backbone	3 schools have backbone installed	2 months
		Repeater installation	45 Repeaters installed on HNZC houses	2 months
	Handover	Support		3 months
		Documentation
	Review			1 month

*Project start dependent on releasing funding.

Dependencies

The project has identified key dependencies which have the potential to impact project delivery. Upstream dependencies are documented in the table below

Dependency	Owner	Key Contact
Funding for the two stages of the pilot to be achieved	Pat Snedden	Rachel Hill
Specification and availability of devices	Russell Burt	Rachel Hill
Identification of schools to participate in pilot (school wireless capability readiness is a key dependency here)	Manaiakalani Cluster	Russell Burt
Identify students to participate in home and away	Manaiakalani Cluster	Dorothy Burt
Identify teachers and students to participate in school	Manaiakalani Cluster	Dorothy Burt

Constraints

The project has identified the following constraints which need to be considered by the project and which may impact on the project’s ability to deliver against its planned time frames:

availability of funding for the full pilot as scoped
Network capacity: 5Mb international, 10Mb national
Location of state houses across the catchment
MAC addresses limited to 1600 devices across the entire network
Limitation of channels available in unlicensed spectrum constrains network design

Planning Assumptions

The project schedule developed is based on the information available at the time of creation. This means that the later stages of the project (particularly from the Development phase on) are less detailed than the earlier phases. The project’s level of confidence in the effort and duration estimations for the later phases is low.

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