Scope of the Pilot The following table outlines what high level activities and/or deliverables that will be covered by this project:
|
In Scope Items |
|
Rollout of Literacy cycle across 510 students |
|
510 Students across three schools utilising the literacy cycle enabled by the technology (Wireless Devices, Cloud Solution and WAN) at school and at home |
|
Research findings to evaluate effectiveness of literacy cycle deployment |
|
WAN to be established and tested |
|
Develop security protocol requirements:
- network authentication
- content filtering
- network |
|
Establish and document device requirements. |
|
Establish a procurement partner to purchase devices |
|
Develop and implement the Cloud Solution oversight, management and change control for schools and students |
|
Establish and document requirements for training needs, business process mapping, roles and responsibilities including governance for on-going support and development of the Cloud Solution for Manaiakalani Cluster; identify and establish resources |
|
Establish and document requirements for WAN oversight, management and change control; identify and establish resource requirements |
|
Establish and document requirements and processes for device management and issue resolution for schools within the Manaiakalani Cluster |
|
Source funding for technology deployment for: devices, Cloud solution and wireless WAN to enable the pilot to proceed |
Scope Assumptions The project has made the following assumptions in respect to its scope:
· Activities not specifically included are excluded.
· Funding will be provided to enable the pilot to proceed
Project DeliverablesThe following table outlines the deliverables the project will produce in order to realise its defined objectives. Also detailed are the responsibilities for development, review and signoff of deliverables.
|
Deliverable |
Responsible for |
|
Development |
Review |
Signoff |
|
1 |
Project Initiation Document |
Rachel Hill |
Project Team |
Steering Team |
|
2 |
Project Schedule and project communications |
Rachel Hill |
Project Team |
Steering Team |
|
3 |
Pedagogy, literacy cycle, Professional Development process and Research Findings |
Dorothy Burt |
Russell Burt |
Steering Team |
|
4 |
Design Specification
Cloud solution
|
Jan Zawadzki
|
Dorothy Burt
Russell Burt |
Steering Team |
|
5 |
Design Specification
Infrastructure |
Andrew Gurr |
Russell Burt
Paul Norris |
Steering Team |
|
6 |
Design Specification
Devices |
Russell Burt
Jan Zawadzki
Paul Norris |
Russell Burt |
Steering Team |
|
7 |
Documented Roles and Responsibilities |
Dorothy Burt |
Russell Burt |
Steering Team |
|
8 |
Documented Business Process |
Dorothy Burt |
Russell Burt |
Steering Team |
|
9 |
Documented approach for ongoing management of the Cloud Solution |
Jan Zawadzki
Russell Burt |
Cluster Principals |
Steering Team |
|
10 |
Documented approach for ongoing management of the WAN |
Russell Burt
Andrew Gurr |
Cluster Principals |
Steering Team |
|
11 |
Documented Security and Authentication Protocols |
Andrew Gurr Russell Burt
Jan Zawadzki |
Cluster Principals |
Steering Team |
|
12 |
Training Guides
Users:
- Cloud Solution
- Devices
- Pedagogy
- Infrastructure |
Jan Zawadzki
Russell Burt
Dorothy Burt
Andrew Gurr |
Lead Teachers |
Steering Team |
|
13 |
Training Guides
Support:
- Cloud Solution
- Devices
- Pedagogy
- Infrastructure
|
Jan Zawadzki
Russell Burt
Dorothy Burt
Andrew Gurr |
Lead Teachers |
Steering Team |
|
|
|
|
|
|
Note: all public documentation for this project to be contained within the Manaiakalani Google Site: www.manaiakalani.org; all commercially sensitive documentation will be held in a secure environment utilising Google Docs attached to the domain. Copies of the project documentation will also be held in the Tamaki Transformation Programme network drives. Working documentation will be held on each team member’s computers and final documents will be the only documentation held on the website and in the HNZC Tamaki Transformation Programme network drives. The project team will also use a combination of email and Google Documents to collaborate and share documents that are work in progress.
Acceptance Criteria
The table below identifies key acceptance criteria for the project and the methods by which success will be measured. These are the components the project needs to satisfy in order to be considered successful by its key stakeholders and end users.
|
Success Factor |
Measures of Success |
|
Teachers are fully competent in delivering the literacy cycle
|
Number of teachers
|
|
Students are working with the literacy cycle in classrooms and at home
|
Number of students |
|
Devices meet specifications
|
Number of devices deployed |
|
Cloud solution meets user requirements
|
Sign off by project |
|
Network design delivers expected performance
|
Number of kb/sec
Security protocols are working
Network prioritization protocols are working |
Measured by:
|
Indicator |
Baseline |
Result |
|
Number of lead teachers using the literacy cycle in class
|
12 |
13 |
|
Number of students actively using the literacy cycle in class |
|
510 |
|
Number of students actively using the literacy cycle at home |
0 |
60 |
|
Number of active devices deployed
|
0 |
510 |
|
Number of student devices at school
|
0 |
450 |
|
Number of student devices at school and home
|
0 |
60 |
|
Number of schools connected to the Tamaki Learning Net |
0 |
3 |
|
Number of repeaters deployed on houses
|
0 |
60 |
|
Number of students accessing Cloud Solution from home |
0 |
510 |
|
Network delivers acceptable speed
|
0 |
512k |
Key Stakeholders Stakeholders are defined as affected or interested parties. The following groups have been identified as the key stakeholders for the Manaiakalani: Tamaki Learning Net project:
|
Governance:
Tamaki Transformation Programme Board
Tamaki Transformation Programme Director
Tamaki Transformation Programme Board Chair
Project Steering Team
|
Project Team:
Professional Development Facilitator, Pt England School
Principal Pt England School
Cloud Solutions Provider
Wireless WAN infrastructure Provider
Project Manager, TTP
Project Advisor/s
Communications Manager TTP |
|
Internal Stakeholders:
Teachers
Students
Manaiakalani Cluster Principals
Board of Trustees
Parents and Caregivers
|
External Stakeholders:
Whanau
Community
Suppliers (eg Vector, Renaissance, Equico)
School IT Support
Government Agencies (eg MoE, MSD, HNZC) |
Further information on the project’s approach to engaging and communicating with key stakeholders is defined in the project’s Communications Plan. | 
